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Textbook Specialist/Library Assistant

Eugene School District 4J
6 days ago
Part-time
On-site
Eugene, Oregon, United States
$22.03 - $27.65 USD hourly

Position Summary

This is a part-time, 5 hours/0.625 FTE per day position for the 2026-27 school year, working on the CL-10 schedule (10 months per full school year), Mon-Fri, 8:00 a.m. - 12:15 p.m.

Performs a variety of complex and responsible tasks pertaining to the efficient handling, processing and circulation of textbooks and audio visual materials and equipment. Applies procedures, policies and regulations to order films and textbooks; care for bound books and media equipment; and document its purchase, location, use, maintenance, repair and eventual discard.  
Maintains knowledge of operation, basic maintenance, selection, and simple repair of building audio visual equipment and copiers sufficient to maintain continuous operation and to train others in their use. 

Essential Functions:
  1. Determine valid copyright laws as applied to duplication of instructional videotapes and audio cassettes.  
  2. Document the complete inventory of school textbooks and maintain records of their circulation to school departments. 
  3. Conduct annual inventory of all non-print media materials and sort unused items to be recycled/salvaged. 
  4. Discern needed additions to inventory. Select required form and type orders for all textbooks, teaching materials, media equipment and supplementary parts, and AV Department's warehouse materials. Receive, sort and process shipments of new materials.  
  5. Prepare order forms for purchase or rental of approximately 200 films, tapes and slides per month.  
  6. Distribute memos and reports to school staff. 
  7. Assist students or teachers in topical research and in finding specific textbooks or audio visual materials.  
  8. Ability to operate current office technology and equipment (e.g., computer systems, fax, copiers, etc.) and other instructional machines (e.g., microfiche, overhead projector, video camera). Perform basic maintenance tasks or media equipment and office machines. 
  9. Use thermofax, binder, laminator, dry mount press or other equipment as necessary to make signs, announcements, programs and other documents. 
  10. Clean lenses and tape deck heads on media equipment; replace bulbs and make other minor repairs. Complete order forms for parts, replacement bulbs or work orders for media equipment. 
  11. Check in and sort new textbooks; verify ordering information; enter data into accession log; update shelf list cards with date and price; glue pockets into books, put on plastic book covers, labels, and tape; distribute to departments or shelve as appropriate. 
  12. Verify non-print materials and equipment with order form or packing slip; check for functioning ability; type and file cards for circulation use. 
  13. Enter data collected from circulation list into a computer; generate list of overdue books with this information. Prepare student billing for overdue, damaged or lost library materials. Prepare annual report of lost textbooks for administrators and faculty council. 
  14. Assist with equipment delivery and pick-up; assure equipment is at the scheduled location at the proper time. 
  15. Enter requests for film or videotape use from Lane ESD on OTIS computer terminal; maintain records of requests, file multiple copies in appropriate locations and remind teachers when materials are overdue. 
  16. Assist in budget development by calculating needs and making recommendations. 
  17. May coordinate department functions such as annual clean-up or public address and lighting system set-up. 
  18. Maintains regular and prompt attendance.
  19. Performs other related duties as assigned.

Required Knowledge, Skills and Abilities

  1. Knowledge of basic cataloging systems, function and use of audio visual equipment, information research techniques, materials processing techniques and bookkeeping methods.  
  2. Ability to type accurately, perform mathematical calculations, and use current office technology and equipment (e.g., computer systems, fax, copiers, laminator, binding equipment and other producing machines).  
  3. Ability to use appropriate computer software, generate new data bases, or upgrade existing programs as necessary to implement time-saving techniques to fulfill needs of Audio visual/Textbook Department. 
  4. Ability to organize circulation materials and prioritize assignments.  
  5. Ability to communicate effectively orally and in writing, and work easily with public, staff and students when under stress of simultaneous deadlines and frequent interruption. 
  6. Experience differentiating practices for diverse populations.
  7. Ability to work effectively and collaboratively with diverse students, staff, and community populations.

Minimum Qualifications

  1. Two years previous secretarial or clerical experience.  
  2. Previous training, education or experience in library work preferred. Previous experience operating audio visual equipment desirable. 
  3. Bilingual proficiency and/or multicultural experience strongly preferred.

Additional Information

Complete application in its entirety.  Incomplete applications will not be accepted or processed, there are no exceptions.

We do not accept walk-in, faxed, or applications via mail.  All applications must be submitted using the GovernmentJobs website.  It is your responsibility to submit a complete application.  Submitting an application does not guarantee any candidate an interview.  Candidates are interviewed by appointment only.  If you apply to more than one job, an application is required for EACH job posting.

Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J.  Applicants would be responsible for the one-time fingerprint clearance fee.

An Affirmative Action / Equal Opportunity Employer

The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law.  If you have any complaints, please contact the HR Department at (541) 790-7670.


It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law.  Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:
 
Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.
 
Disabled Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).
 
For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.