Supervising Librarian

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Participates, recommends and assists in the development and implementation of goals and objectives, policies and procedures. Makes recommendations for changes and improvements to existing standards, policies, and procedures; establishes schedules and methods for a variety of library programs and activities; monitors work activities to ensure compliance with established policies and procedures.
2. Plans, prioritizes, assigns, supervises and reviews the work of assigned staff involved in library activities.
3. Participates in budget preparation and administration; prepares cost estimates for budget recommendations; submits justifications for materials and supplies; monitors and controls expenditures.
4. Participates in the selection of staff; provides or coordinates staff training; works with employees to correct deficiencies; conducts performance evaluations.
5. Researches, develops and implements programs, activities, and events to promote library use and awareness of library services. 
6. Performs the most difficult professional work in providing reference and reader’s advisory services to the public; familiarizes and trains library patrons in the use of library facilities and materials; assists patrons on selection of appropriate material. 
7. Provides expertise related to collection development and management including purchasing, classification, cataloging, and discarding of collection based upon community needs and established procedures.
8. Oversees maintenance, use, and security of assigned library facilities; oversees library technology related to automated systems, databases, technical innovation, and related hardware and software used by staff and customers; oversees and participates in the installation of software, system configuration and software and hardware troubleshooting in support of the City’s virtual library. 
9. Evaluates operations and activities library; implements improvements and modifications; prepares various reports on operations and activities; plans and forecasts future technology needs and improvements to enhance library services and activities. 
10. Coordinates assigned activities with other City divisions or departments, local schools and outside agencies. 
11. Answers questions and provides information to the public; investigates complaints and recommend corrective action as necessary to resolve complaints. 
12. Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service.
13. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of libraries; incorporates new developments as appropriate into programs.
14. Serves as department liaison and works with program participants, community groups, and school officials regarding programs, activities, and special events.
15. Performs related duties as required.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Operations, services, and activities of a comprehensive library program. 
• Principles and practices of library operations, services, and activities.  
• Principles and practices of collection development, circulation, programming information and technical services.
• Methods and techniques of customer service. 
• Knowledge of theories, principles, and practices of library science. 
• Emerging trends and research in the field of library science. 
• Principles and practices of budget preparation and administration. 
• Principles of supervision, training, and performance evaluation. 
• Pertinent federal, state, and local laws, codes, and regulations.

• Supervise, organize, and review the work of assigned staff and perform the most difficult and complex professional library work.
• Participate in the selection, training, and evaluation staff.
• Recommend and implement goals, objectives, policies and procedures for providing library services and programs.
• Understand the organization and operation of the organization and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations.
• Prepare clear and concise reports.
• Participate in the preparation and administration of assigned budgets.
• Develop and administer community-based programs suited to the needs of the community.
• Plan and organize work to meet changing priorities and deadlines.
• Effectively represent the department to outside individuals and agencies to accomplish the goals and objectives of the unit.
• Work cooperatively with other departments, City officials, and outside agencies.
• Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, library staff, or other agencies on sensitive issues in area of responsibility.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.