Library Assistant 3 - Minimum Qualifications Waived - Departmental Promotional

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

The State of Nevada State Library, Archives & Public Records, Library Services, Access Services is seeking a Library Assistant 3 in Carson City. This position will work with the public and in public areas, and provides assistance to in-house, phone, and email inquiries. This position will assist patrons with in-house equipment, databases, and locating information. This position will answer basic reference questions and perform standard circulation functions such as issuing library cards, checking out materials, reshelving and Interlibrary Loan functions.

Library Technicians/Assistants perform duties in support of the operation of libraries that house and provide access to a variety of materials in a variety of formats. Incumbents perform and/or supervise technical, paraprofessional and administrative duties within one or more functional areas of the library including acquisitions; cataloging; circulation; collection maintenance; document delivery/interlibrary loan; government documents; reference, serials and/or metadata, electronic resources, and digital services.

PER EXECUTIVE ORDER 2026-001, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30, 2026. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/.

Graduation from high school or equivalent education and two years of customer service experience, one year which was in a library or other cultural heritage institution; OR one year of experience as a Library Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Under direct supervision, positions at this level perform either specialized duties in standard bibliographic searching, reference, cataloging, interlibrary loan, course reserves, media and technology services and/or circulation, or perform several of the duties described below. Incumbents may provide supervision to lower-level classified staff and student workers. This is the journey level in the series. 

Positions at this level perform duties that require the incumbent to verify accuracy and completeness of information and make required corrections and additions; obtain information from sources outside the library; explain and apply rules, procedures and practices to patrons. Library Assistant III’s apply judgment on a regular basis when distinguishing between variables, identifying applicable provisions, applying the most appropriate standards and making minor adaptations to individual circumstances.

Perform copy cataloging to provide electronic access to a bibliographic record and retrieval or access to materials in the library’s collection; ensure the quality and completeness of each record according to national cataloging rules and standards using copy from the Library of Congress, the National Library of Medicine, or other reliable contributors where possible; produce spine labels, attach security markers, and make materials shelf ready.

Representative duties for LIBRARY ASSISTANT III include:

Evaluate and determine the type and scope of information desired by individual patrons; identify appropriate resources and/or search strategies; instruct and assist patrons in the use of resources and equipment; assist in locating, accessing, copying or printing materials; refer requests beyond personal scope of knowledge to a reference librarian or supervisor. 

Order and receive routine materials such as in-print, English language, monograph, print and non-print items through basic acquisition business models; verify order information and ensure orders are not duplicates; submit orders electronically; verify incoming orders and invoices; transfer accepted materials to cataloging; submit invoices for payment approval and maintain statistics. 

Process requests and materials being placed on print or electronic reserve; assess and collect fines, issue overdue and delinquency notices, and update circulation databases as needed; log copyright clearance of requested materials; accept, process and/or deposit payments of fees and fines according to established policies and procedures. 

May track and check in serials; issue claims for missing issues; prepare materials for binding, verify their return, and process for shelving. 

Process routine interlibrary loan requests; verify bibliographic data; select appropriate lending library; order items; monitor orders and resolve routine problems. 

May maintain the library’s print and/or electronic collection in proper order and condition. 

Maintain a variety of equipment in proper working condition including computers, printers, photocopiers, and microform machines; troubleshoot equipment malfunctions and make minor repairs and adjustments. 

Collect, maintain and report statistics related to assigned areas.

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Working knowledge of: resources, services, organization and functions of various sections and/or branches of a library; search criteria and retrieval methods used with common databases; relevant library services function such as acquisitions, circulation, cataloging, and interlibrary loan; nationally recognized classification systems; standard word processing, spreadsheet, presentation software and Internet browsers. 

General knowledge of: the scope and content of the library collections; established cataloging rules and formats. 

Ability to: and their interrelationships; import and edit cataloging records from a national bibliographic utility using national cataloging standards; establish and maintain effective working relationships with library users and staff; operate a variety of equipment including photocopiers, microform machines, and audio-visual equipment and perform routine equipment maintenance.

Recruiter Contact Information: Jennifer Kauble - jenniferkauble@admin.nv.gov

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.