Library Assistant 3, Eli M. Oboler Library (4037)

Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Library Assistant 3, Eli M. Oboler Library (4037)
Pocatello - Main

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

To perform specialized library work in specific area(s) involving patron or technical services or specialized collections; perform related work.

Performs advanced paraprofessional library work in acquisitions and collection management in the Eli M. Oboler Library on the Pocatello campus of Idaho State University. Responsibilities include bibliographic verification, procurement, fiscal oversight, and database maintenance. Provides lead support in a specialized library function and performs related duties to ensure efficient and accurate acquisition of library resources.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

A. Acquisitions and Ordering
-Receive and process monographic material requests submitted by bibliographers through vendor platforms, email, and other channels.
-Track and manage requests in accordance with departmental procedures.
-Perform bibliographic verification to prevent duplication and ensure accuracy of orders.
-Determine appropriate formats and acquisition methods, including print, electronic resources, serials, standing orders, and new editions.
-Identify the most cost-effective sources for acquiring library materials.
-Place orders using the integrated library system (ILS), vendor systems, or university-approved purchasing methods.
-Communicate with vendors and publishers to obtain pricing, availability, and bibliographic information.

B. Cataloging Support and Bibliographic Record Management
-Search national and international bibliographic databases to obtain accurate catalog records.
-Import and edit records within the ILS to support ordering and holdings information.
-Verify publication details such as author, title, publisher, edition, and ISBN.

C. Receiving and Invoice Processing
-Verify and receive incoming materials, ensuring accuracy and condition.
-Process invoices and maintain financial records within the ILS.
-Import electronic invoices and reconcile discrepancies with vendors.
-Coordinate payments through university financial systems in accordance with institutional policies.
-Maintain accurate documentation for auditing and compliance purposes.

D. Financial Oversight and Reporting
-Internally monitor acquisitions budgets and ensure expenditures align with allocated funds.
-Enter and maintain fund allocations as directed by library administration.
-Prepare financial and statistical reports, including fund summaries and expenditure analyses.
-Assist with fiscal year opening and closing procedures.
-Reconcile vendor statements and resolve discrepancies.

E. Systems and Technical Support
-Troubleshoot issues related to the integrated library system and acquisitions workflows.
-Collaborate with vendors, campus IT personnel, and library systems staff to resolve technical problems.
-Maintain and update acquisitions data within library systems.
-Develop and document procedures to improve efficiency and accuracy.

F. Collection and Vendor Management
-Monitor vendor accounts and outstanding orders.
-Submit claims for delayed materials and manage cancellations or replacements.
-Maintain effective relationships with publishers, vendors, and subscription agents.
-Ensure compliance with university procurement policies and licensing agreements.

G. Service and Professional Engagement
-Participate in library committees, task forces, and professional activities.
-Attend departmental and library-wide meetings.
-Support the mission and strategic goals of the library and university.
-Perform other duties as assigned.

Minimum Qualifications

Experience in at least two (2) of the following areas:
-Bibliographic search strategies.
-Library classification schemes and descriptive cataloging standards.
-A variety of bibliographic sources and reference tools used in cataloging and acquisitions.
-Library organization, services, technical service practices and terminology.
-Library automation.

Experience:
-Coordinating, planning, and organizing library activities.
-Using computer applications software.
-Training or instructing others in library practices and procedures.
-Compiling and analyzing information, and writing reports or procedures in a library work setting.

Specialty Requirements

-Some positions at ISU may require experience in complex technical services work such as original cataloging, vendor selection, or ordering and receiving library materials, etc.

ISU minimum for this classification is $19.01/hour, commensurate with education and experience. To be considered for this opportunity, apply on or before June 21, 2026. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Note: Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Posting Number: req2753
Type: Working 12 months per year
Position: Classified Staff
Division: Office Of Academic Affairs

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

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