Library Assistant 3 (41-1029) Juneau

The Juneau Law Library of the Alaska Court System (ACS) is accepting applications for a Library Assistant 3 (salary range 12).  The successful applicant will manage the law library and oversee all public and technical services tasks, under the supervision of librarians in Anchorage. 

Employees transferring from another State of Alaska agency may receive consideration for an advance step placement.

The Position

You will perform technical services such as receiving new materials and serial updates in the integrated library. You will create, maintain, and remove copy and item records, physically processes materials for the shelf, update and file loose-leaf and supplementary materials, shelve library materials, and maintain shelf arrangement. You will verify the accuracy of invoices and packing slips then scan and submit them for payment approval. You will monitor collection to keep materials up to date, claim missing or delinquent materials from vendors, request cataloging for new acquisitions, work with law librarians to manage replacements, withdrawals, and acquisitions, and resolve problems with records, materials, and processes. 

You will be responsible for providing reference assistance to judges, law clerks, and other court employees; attorneys and members of the legal community; and pro se litigants and members of the general public. You will provide instruction in the use of print and electronic library materials, including case law digests, statutory indexes and tables, citators, the library catalog, legal databases, e-books, and court and library websites. 

You will also assist users researching the history of legislation, regulations, court rules, and local government codes. Other duties may include processing and accepting interlibrary loan requests. You will work cooperatively with other libraries and government agencies, and assist patrons with library equipment, including computers, copiers, printers, and microform readers. 

This position is responsible for managing the daily operations of the Juneau public and Supreme Court law libraries. It involves implementing and enforcing library policies and procedures, setting and meeting goals, and preparing monthly reports, including statistics. The role includes maintaining and servicing library equipment, handling minor repairs such as paper refills, jam clearing, and toner replacement, and overseeing the distribution of materials to court staff in Juneau. It also involves procuring supplies, and working independently under the direction of professional staff based in Anchorage. Regular participation in staff meetings via telephone is required.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

 
LEGAL RIGHT TO ACCEPT EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.  The State of Alaska does not function as an employer sponsor.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.

See http://doa.alaska.gov/drb/index.html for additional information. 

For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

A high school diploma or General Educational Development (GED) certificate AND three years of library or clerical work experience in a progressively responsible capacity.  The required work experience is met by service as a Library Assistant 2 or Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer.

OR

An Associate of Arts degree in Library Science AND one year of library or clerical work experience in a progressively responsible capacity.  The required work experience is met by service as a Library Assistant 2 or Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer.

OR

A bachelor’s degree from an accredited college in any field.

This applies to your application submission.
       
Documents to be Attached to the Application (REQUIRED):  

• A professional letter of interest, completed per the instructions below.  Your letter will be used as a writing sample.
• Post-secondary transcripts, if using education to meet minimum qualifications.    

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application email it to recruitment@akcourts.gov.

Your letter should:
 1) Be professionally written and include proper format, grammar, spelling and punctuation.
 2) Explain how you meet the minimum qualifications of the position.
 3) Explain why you are the best candidate for the position.

 Your letter will be used to help determine which applicants advance to the interview phase of the recruitment and selection process.

       
WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
   
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
   
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
   
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.   

Contact Title: Recruitment 
 E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Phone Number: (907) 264-8242