30 Hour Part-Time Library Assistant II Reference and Outreach Services

The Newberg Public Library is hiring, come join our dynamic team! This Library Assistant II position will focus on Reference and Outreach Services for all ages. This 30 hour/week position, includes Saturdays and some week nights. The City of Newberg includes health benefits with pay ranging from $26.10 - $28.81/hour.  The successful candidate will enjoy working directly with the public, a variety of tasks throughout the workday, and working with all ages and abilities through Homebound Services. Excellent customer service skills are essential for this position.

GENERAL STATEMENT  

Performs a variety of routine and complex clerical work in the operation of the library.

SUPERVISION RECEIVED

Works under the supervision of the Senior Librarian or other senior staff.

SUPERVISION EXERCISED 

May perform as lead worker in the absence of the Senior Library Assistant or other senior staff. May exercise limited supervision over or direct the activities of: Library Assistants I; Library Shelvers; part-time, contracted, or temporary personnel; or volunteers as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Checks library materials in and out. Processes overdue charges and fines as necessary.

• Registers new patrons and issues Library cards.

• Answers telephone calls and provides information or otherwise assists or refers patrons as appropriate. Assists patrons in reference work.

• Assists in maintaining library collections and facilities by picking up toys; straightening books, chairs, shelves, papers and magazines; changing calendars; and emptying waste containers and book drops.

• Performs routine maintenance on books and other materials, such as mending covers, replacing bar codes, or preparing labels. 

• Assists with updating and organizing department Operational Guidelines and maintaining and administering department security measures.

• Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness. 

• Inputs data to standard office and department forms; makes moderately complex postings to accounts; compiles statistical data for various reports.

• Serves as cashier including receipting of payments and various other payments and posting monies to appropriate accounts.

• Supports divisions on a variety of programs and operations. Assists with story time and/or programming.

• Inputs data into computer. Maintains necessary operating records. Produce data reports.

• Processes inter-library loans and in-house reference work.

• Assists with purchase/ procurement of limited collections of materials. Assists in the purchase/ procurement of department materials and supplies.

• Performs a variety of miscellaneous duties such as answering phones, running errands, picking up supplies needed for activities, making arrangements for use of library facilities, setting up tables and chairs for programs, etc. 

• Serves as a member of various city employee committees, as assigned.

• Assists staff in the performance of their duties as required.

• Schedules and assist in carrying-out special programs, including assistance in scheduling, publicity, refreshments, reservations, setting up, etc.

• Receive and distribute incoming interoffice mail, process outgoing mail.

• May provide services to open and/or close the Library facilities.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

EDUCATION AND EXPERIENCE: 

Graduation from high school or GED, supplemented by two years of post-secondary education or training in library science, liberal arts, education or a related field. 

Progression of advancement through the Library Assistant classification series is dependent upon public library experience in general, and specifically experience at the Newberg Public Library. 

Any equivalent combination of education and experience may be considered. 

SPECIAL REQUIREMENTS: 

Must successfully pass a criminal history background check. 

KNOWLEDGE, SKILLS & ABILITIES:

• Working knowledge of basic office procedures.
• Working knowledge of library classification systems, including alphabetical organization and the Dewey-decimal system.
• General knowledge of library circulation techniques.
• General knowledge of the principles and practices of modern library systems and programs. 
• Skill in operation of standard office equipment and specialized library services equipment.
• Ability to use personal computers and software, including word processing, spreadsheets, databases, and departmental specific programs. 
• Ability to accurately maintain and operate library computer systems.
• Ability to verbally communicate positively and cooperatively and in writing with supervisors, employees, customers and the general public.
• Ability to establish and maintain positive and cooperative working relationships with patrons, City staff, other organizations and the general public.

TOOLS AND EQUIPMENT USED
Library computer system; personal computer, electronic reference resources, various types of audio/visual equipment, standard library and office equipment, and a variety of communication devices.  

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to meet the needs of qualified individuals with limitations who can perform the essential functions of the job.

While performing the duties of this job, the employee is frequently required to walk, sit, talk and hear. The employee is frequently required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.

The employee must often lift and/or move up to 45-50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

The noise level in the work environment is generally moderate with occasional loud outbursts.           

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.